Time to build, test and publish: 1 Hour
The Problem
How many processes can you think of that look like this: Download a word doc from your organisation's intranet, print or fill in without validation, email to a shared inbox and hope something happens in the background? This is exactly the problem here when replacing a Single Tender Action (STA) request for a finance department inside a large organisation. A lack of visibility, a lot of transcription of documents into spreadsheets and vast amounts of human intervention
The Solution
Create an App in Agileware to collect the the right information to drive workflow, follow an approval process and give visibility to the requester, whilst reducing duplicated effort and using the data collected for continuous improvement
Time to build, test and publish: 45 minutes
The Problem
As data protection and governance legislation becomes brighter under the spotlight, how do you ensure and evidence that your organisation is compliant with policies and accreditations? Old intranet sites and network folders storing policies can be inaccessible and it is often difficult to manage the latest versions. In addition, you still need tools like spreadsheets to record information but they take time to update and usually don't prompt proactive actions like reviews, audits and checks
The Solution
Create an App in Agileware to store policies, procedures and risks with the correct version at all times. Setup worklists and charts to monitor review dates and updates risks, mitigations and actions for quick, easy evidence to satisfy operational and compliance requirements
Time to build, test and publish: 45 minutes
The Problem
Although GDPR was introduced in 2018 there are still a lot of organisations who are not compliant or are unable to prove that they are storing or processing data in a controlled and consistent way. Does your organisation have a single view of what exactly data you store and process, per contract / system and can it be evidenced that the policies and procedures which have been implemented are adhered to? This can become incredibly labour intensive exercise using people and spreadsheets
The Solution
Create an App in Agileware to capture specific details on how data is stored, processed and shared in an open and evidenced way. Store details of the mechanisms for sharing data (e.g. interfaces) with review dates to prompt regular checks of data integrity and record data security accreditations to highlight possible risk areas
Time to build, test and publish: 15 minutes
The Problem
Large organisations can have hundreds, if not thousands of contracts with suppliers and it can be difficult to manage these in a consistent and meaningful way. Records are not always kept up to date, contracts and services due to expire are not flagged early enough for action to be taken and the contracts are not always reviewed for value as often as they should. There can be a lack of visibility once the service is commissioned and the contract itself can be forgotten until it’s time for renewal
The Solution
Create an simple App in Agileware to capture and manage key contract information so that organisations can better manage suppliers, services and value. Users should be made aware of due contract renewals with plenty of notice and where possible, data should drive additional workflow for correct information governance management